Role Overview

You will run the operational side of projects led by partner Bud Rodecker. His team's work spans brand identity, exhibitions, and naming for cultural institutions, developers, and civic organizations. You will attend project and client meetings, document decisions, assign tasks, and keep schedules current in our project management software. You will manage digital assets, coordinate freelancers and print vendors, and send clients clear recaps of what happens next. This is a contract role. You report directly to partner Bud Rodecker. 

How to Apply

Apply through our submission form. 

You’ll upload a resume and answer a few questions about your work experience and the tools you’ve used.

Applications close Sunday, November 8 at 11:59 PM. For candidates we're excited about, we'll set up two to three conversations: a short first call, a longer working conversation, and a meeting with the team. We're looking for someone to start Monday, November 30.

We look forward to hearing from you.

Contract Details

- Term: 4 months, with the intention of moving into a full-time staff position at its conclusion.

- Schedule: Hybrid. Remote Mondays and Fridays; in person Tuesdays–Thursdays.

Benefits

Span offers the following benefits to full-time staff:

- 100% employer-paid medical coverage

- Optional dental and vision

- Company-matching Simple IRA

- Paid vacation

- Paid sick time and PTO

- Paid holidays

These benefits apply once the role converts to a full-time staff position. Some start immediately; others carry a short eligibility period. We'll walk through the details with you.

About Span

Span is a design studio that challenges expectations with wit, logic, and playful spirit. We blend typographic discipline with fearless expression to elevate visual messages in culture and community. Our team works across branding, print, exhibitions, and digital. We are testing a new role: a project manager and producer who keeps our work moving and our clients informed. You will work directly with partner Bud Rodecker and manage projects for his team.

Key Responsibilities

Meeting Coordination & Follow-Up

- Create and share agendas ahead of major client meetings and workshops.

- Attend project and client meetings.

- Take clear notes, define action items, and record decisions.

- Send post-meeting recaps with next steps and deadlines to the team and to clients.

Project Management

- Create, assign, and update tasks in our project management software.

- Track project progress and maintain timelines.

- Track scope, hours, and budget against project agreements, and flag scope creep early.

- Ensure deliverables are posted and shared with the client and the team.

- Send timely reminders that keep the team focused on priorities.

Asset Organization & Maintenance

- Maintain clear, logical project folder structures.

- File client assets, vendor proofs, and estimates in the right places.

- Monitor version control so the team can always find current materials.

Freelancer & Vendor Coordination

- Coordinate with freelance designers, developers, and illustrators throughout projects.

- Assist in securing estimates from freelancers and vendors.

- Relay feedback between the design team and freelance collaborators.

- Log freelancer invoices and vendor expenses for payment by our bookkeeper.

- Request print estimates and gather vendor details under the direction of designers and directors.

- Track freelancer and vendor timelines against project schedules.

Continuous Improvement

- Flag bottlenecks and propose fixes to our project management approach.

- Recommend tools and practices that improve project outcomes.

Qualifications

- 2–3 years of project management, production, or studio coordination experience, ideally at a design studio, agency, or in-house creative team.

- Demonstrated ability to juggle multiple projects in a deadline-driven environment.

- Exceptional written and verbal communication — clear, concise, professional.

- Strong organizational and prioritization skills with sharp attention to detail.

- Hands-on experience with project management software (Notion or similar).

- Strong working skills in Google Sheets, Numbers, or Excel.

- Self-motivated and proactive.

- Comfortable in a small, collaborative team where roles flex.

- Energized by bringing order to complex, detailed work.

Bonus Skills

Production design experience is a plus, not a requirement. If you can enter content for website builds, make small edits in Adobe Creative Suite (Illustrator, InDesign, Photoshop), or prep files for print, tell us.